Manage users

User management lives under Settings → Users in the LeanSignal app (admins only). Every user has exactly one role — admin, editor, or viewer — which decides what they can see and change.

Invite a user

1. In Settings → Users, press Invite user.
2. Enter the email address and pick a role — viewers can only read, editors can make changes, admins can also manage users. When in doubt, start with viewer; roles can be raised later.
3. Send invitation. The person receives an email with a link to set up their account.

The Invitations section tracks each invitation as pending, accepted, or expired. Invitation links are valid for 7 days; pending invitations can be resent (a fresh link) or revoked (the existing link stops working immediately). Only one pending invitation can exist per address — revoke the old one to send anew.

What the invitee sees

The invitation link offers the sign-in methods available for your tenant: Continue with Google, Continue with GitHub, or Create a password (minimum 12 characters) — and someone who already has a LeanSignal account signs in to accept. Their account joins your tenant with the invited role; see Accounts & authentication for the account model.

Change a role or remove a user

Open a user from the Users table:

• Role — change it from the dropdown; the new role takes effect on the user’s next session.
• Remove user — removes them from the tenant; they lose access immediately.

User statuses in the table: active, invited (added but not yet signed in), and disabled.

Signing in

LeanSignal uses single sign-on through the control center — the app itself holds only a session cookie, no passwords. Users sign in with their password or OAuth provider (Google/GitHub) and are returned to the app; password resets are self-service from the sign-in page. The full account model — registration, email confirmation, provider linking, per-tenant methods, and SSO — is covered in Accounts & authentication.

Email preferences

Each user controls their own email under Preferences (in the account menu):

• Alert emails — notifications when alerts fire or resolve.
• All emails — the master switch; turning it off stops every email from LeanSignal, including alerts.

These are personal opt-outs and they always win: an opted-out user shows as Blocked by user in any channel that lists them, and no alert mail is sent regardless of channel configuration.

Profile picture

LeanSignal doesn’t store profile pictures. The avatar shown in the app comes from Gravatar, a free service that associates a picture with an email address and serves it to any site that supports it. LeanSignal looks up the picture for your sign-in email; if none exists, a generic icon is shown instead.

To set or change your picture, create a Gravatar account for the same email address you sign in to LeanSignal with and upload an image there. The change appears in LeanSignal automatically (allow a few minutes for caches to update) — and on every other Gravatar-enabled site you use.

Next steps

• User roles — the full permission matrix.
• Channels — recipient eligibility in detail.